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Saving is not only about good deals. It is also a well automated process.

Checking if the bookings meet your travel policy, dealing with expenses and staying on top of your spending can cost you more time and money than you think – but it doesn’t have to.

 

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One tool to rule them all

Hotailors is a business travel management tool that integrates offers from hotels and airlines across the whole world. It simplifies the time-consuming process of business travel by completely removing the necessary involvement of third parties and automating most of the approving process. With Hotailors’ tools you can pursue your company goals instead of scanning invoices or wasting your time looking for the right hotels.

 

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Effortlessly manage your corporate travel approval process

Tell us which decisions you’d like to automate and what are the rules for employees travelling on corporate business. We configure your account based on this information to automate the whole approval process as much as possible – without long email chains and unnecessary communication. Reduce the involvement of decision-makers to exactly when you need them.

 

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Business trips that are suited to your needs

Thanks to our integration with offers from more than 2 million hotels and 700 airlines worldwide, we can tailor accommodation and flight services to the needs of your employees. All while upholding your company’s budget and travel policy. Planning a business trip has never been so convenient !

 

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Single invoicing and paperless accounting

Settlement for all bookings takes place only at the end of the month in the form of a single digital invoice. What does this mean for you in practice? No more collecting paper invoices and bills! And your team will be more than happy to book hotels and plan a trip without the need to pay for each order placed.

 

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A helping hand, in any situation

Our team of travel experts is at your service 24/7 to help even in the most pressing situation, whether it’s a delayed flight, lost luggage or you just need to make sure that your booking is complete. We can add extras like transfers, trains and taxis too, just like a traditional travel agent. If you need information about a particular place you are going to – we also work with 3,000 local guides who will always help you to find out what you need.

 

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Everything set and ready in one day

  • Hotailors is a SaaS solution – it’s used straight from your browser and doesn’t require complicated implementation
  • First, we gather information concerning travel policy in your company
  • We implement your guidelines into our system
  • We set up first accounts for you
  • …and your ready to go in one day!

 

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Start improving your business traveling processes with one of our plans

STANDARD

$5

5$ per traveller / per month

 Planning & Booking

 700+ Airlines & 2M+ Properties

 24/7 Travel Support

 Company Travel policy

 Delay/Cancellation Cover

 Paperless Invoicing

 1-Day Integration

 Travel Reporting

 Monthly Line of Credit

 ERP System Integration

 Custom Data Collection

 Full Travel Visibility

Read more

ENTERPRISE

custom pricing as per requirements

 Planning & Booking

 700+ Airlines & 2M+ Properties

 24/7 Travel Support

 Company Travel policy

 Delay/Cancellation Cover

 Paperless Invoicing

 1-Day Integration

 Travel reporting

 Monthly Line of Credit

 ERP System Integration

 Custom Data Collection

 Full Travel Visibility

Read more

It’s time to travel smarter. Let us help you save time and money on your corporate travel.

And you can use those savings to build great teams, world-changing companies and innovative products.

SaaS (Software as a Service) is a model of providing services via a web-based platform. In case of Hotailors, it’s accessed through a web browser.

There are two main factors that make us unique. The first is the inclusion of human touch – there are over 2500 travel agents available on demand. If you have any custom requests or need assistance with your booking – you can get in touch easily with one of our agents via online chat accessible from anywhere in the system. It’s 24/7 and it’s free!

Second is the guarantee that we provide for all the flights booked with us – if your flight gets delayed and you miss your layover flight, rest easy. Hotailors will give you a free hotel stay and a ticket for the next available flight, so that you’ll always reach your destination. You, your colleagues or employees can travel with peace of mind.

We provide services for businesses of all sizes – no matter if you run a small family business or work in a large corporation, our tool is right for you.

 

There are three levels of users in Hotailors:

  1. Client (traveller) – users that plan, book and expense business travel for themselves and/or send travel requests to their managers for approval (or get approved automatically, if the travel policy has been implemented in the system)
  2. Approver – manager that approves or rejects travel requests made by travellers
  3. Admin – a person that manages the system settings, adds new users, etc.

Basic currencies are EUR (euro), USD American Dollar) and PLN (polish zloty). If you need services in other currencies, let us know – we are able to add any currency upon request.

Yes, it is. We build our tool around your company’s specific travel policy. Additionally, bookings within your company’s travel spend limit can be approved automatically.

Of course! We include options for companies to book travel for different employees through one person if that’s preferable to you. The office manager simply chooses (from a dropdown list) a person that will be travelling while planning the trip within the system.

Currently we provide flights and hotel rooms, but there are many more options to come, including railway tickets or airport transfers. For now, if you need any additional travel services, contact our customer service team through the Hotailors’ tool 24/7 and they’ll help you book all your extras – just like classic travel agent would.

There are over 2,000,000 hotels worldwide available in our system – always plenty of options to choose from! We compare offers from different providers to give you the best possible options.


Concerning airlines – there are currently over 900 available in our system. We’re also able to book flights with layovers (with different carriers too) on one ticket. And don’t forget about the guarantee we mentioned in point 3 😉

Yes, you either get one invoice for all travel in your company each month or one invoice for every booked trip. Whatever you prefer, it’s up to you!

Implementation is FREE. Monthly cost is 5 EUR per active user – by active we mean a person that has travelled with us at least once in a given month.

You can start a live chat with us or leave your e-mail in the contact form available here.